Acceleration through digitalisation

The Request for Tender (RFT) process for subcontractor services had become a significant operational cost for Matthäus Schmid. Processing time, paper consumption and postage had all increased in recent years due to a rise in their RFT volumes.

The concept of digitalisation was being adopted by the building industry and today, many subcontractors request the contract specifications and tender documents in an electronic format after they have received the documentation by mail. To rationalise costs and processing time, Matthäus Schmid decided to digitalise their tender processes using the online project collaboration platform, think project!.

Automated emails enable information to be sent electronically to subcontractors and, because they have integrated reproduction service providers into their new processes, subcontractors still have the option of receiving hard copies of tender documents.

The complete tender process is mapped within think project!

Matthäus Schmid import a file from their address database containing the contact data of the subcontractors into think project!. After entering the project data once, a range of RFTs can be created in think project! − and related correspondence generated using predefined fields that can be edited to suit their needs.

think project! enables them to link the tender documents with the subcontractor list, so that the RFT is ready for dispatch to any number of subcontractors. Each subcontractor receives a separate email containing an embedded link so they can easily download the tender documents, which also minimises storage used in the email inbox.