DOCUMENT MANAGEMENT MODULE
The clear, logical way to manage correspondence and other project documents
Countless documents accumulate over the lifetime of a construction project. Written correspondence alone can fill whole racks of files. Despite meticulous allocation to a set of labelled files, the search for a specific piece of information through all these many pieces of paper is time-consuming – and sometimes completely in vain.
think project! Document Management provides structured, seamless documentation storage. Project documents can be assigned to any number of subject categories and keywords. These form the basis of comprehensive sorting options within a freely-definable, dynamic folder structure. It is also possible to set up a traditional, folder-based storage system. Several search tools, including full-text search, ease the task of finding documents and information in file attachments. The entire range of documents relating to a project can be searched in a matter of seconds. For example, a full-text search of over 22,000 documents comprising about 40,000 pages takes an average of just 3.5 seconds!
Advantages
- Transparent, comprehensive documentation
- Clear, logical filing – including traceable document history
- Simple, automatic distribution of documents to relevant recipients
- Quick search tools, including convenient full-text search
- Server-based optical character recognition (OCR)
- Access rights freely definable
- Comprehensive archive created on project completion
